The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Who are we?
The British Embassy in Berlin is part of a world-wide network, representing British political, economic and consular interests overseas. The Embassy is now looking for a Driver / Administrative Assistant, based in Berlin.
We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work.
Main purpose of job:
Our new Driver/Administrative Assistant will provide transport and administrative support to the Defence Section (DS) of the British Embassy in Berlin to enable the section’s objectives. This includes, but is not limited to: driving, vehicle maintenance, processing diplomatic clearances for aircraft, ships, and personnel, general administration, assisting on the management of data and information, support to and organisation of visits and events.
Roles and responsibilities / what will the jobholder be expected to achieve?
- Driving duties in support of DS activities and care of DS vehicles;
- General administrative duties to ensure that the Defence Section is supported to deliver as effectively as possible, including the provision of business planning and support to the wider section when required for specified projects;
- Timely and efficient management and processing of Diplomatic Clearance bids for visiting ships, aircraft and personnel;
- Provide flexible support and contribution to the planning and logistics of conferences, ceremonies, receptions, events and other activities;
- Participate in wider Embassy initiatives as required, including engaging in a corporate role.
Don’t miss out on this fantastic opportunity!
Our ideal candidate shows:
- Fluency in English (both written and spoken, minimum of B2 level for CEFR*) and good command of German, especially reading skills (at least B1 level for CEFR*);
- A minimum of 3 years of professional driving experience;
- Ability to work flexible hours, including occasional early mornings, late evenings and weekend;
- Proven organisational and time management skills;
- Strong communication and interpersonal skills to interact with colleagues, clients, and other stakeholders with clarity and professionalism;
- The ability to work with diverse groups of employees, fostering collaboration and teamwork within the office, as well as promoting a harmonious work environment;
- Proficient in MS Office 365 packages, especially Excel, PowerPoint, Word and Outlook, as well as have the ability to adapt to new technologies to streamline office operations;
- Ability to embrace change and can quickly adjust to evolving business needs;
- Ability to always keep confidentiality;
- Impeccable driving record with a clean driving licence;
- Ability to travel throughout Germany when required.
For further details on this vacancy and information on how to apply, please follow the link.