The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Who are we?
The British Consulate General in Dusseldorf is part of a world-wide network, representing British political, economic and consular interests overseas. The Consulate General is now looking for an Assistant & Project Officer, based in Dusseldorf.
We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work. The Germany Network values are kindness, inclusivity, honesty, professionalism and responsibility. These values guide how we work on a daily basis, and all staff must adhere to them.
Main purpose of job:
You will play a key role working at the heart of the Consulate, which gives the jobholder an excellent overview of British engagement across Nordrhein-Westfalen, Rheinland-Pfalz, Saarland and Hessen. There will be opportunities to be involved in high profile work, and you will be working closely with all teams in the Consulate, as well as with colleagues from across the wider Network in both Berlin and Munich.
Fluency in German and English is essential. To support the Consulate’s positive working environment, the successful candidate will be encouraged to play an active role in the Consulate’s corporate life and contribute to the wider objectives of the Germany network. A range of learning and development opportunities will also be offered and encouraged.
Roles and responsibilities:
1. Administrative Support (50%): You will manage the Consul General’s diary, including scheduling of all internal and external meetings and appointments. You will manage English and German written correspondence and telephone enquiries and provide administrative support on behalf of the Consul General, including arranging team meetings and video conferences. You will also provide administrative support to the team, including drafting and circulating meeting agendas and recording minutes, where needed.
2. Programme & Project Work (20%): You will support the Consul General and teams on special projects (for example around the upcoming 80th Anniversary of NRW), some of which will be led by the jobholder. You will formulate ideas for a deliver initiatives, and draw on project management skills to make sure all programmes and projects runs smoothly, to time and budget.
3. Visits & High Level Meetings (15%): You will help organise visit programmes and transport arrangements for the Consul General in Germany and in the UK, and support visits by VIP and senior officials. Where needed, you will coordinate the preparation of briefing for Consul General’s external meetings and speaking engagements, ensuring smooth coordination with other team members and Network colleagues.
4. Comms (15%): Support the planning and delivery of local comms and social media activity, working closely with the Germany Network comms team.
Any other duties that may reasonably be required in support of the wider work of the Consulate (including crisis response) in accordance with the grading and core competencies of the job.
Our Ideal Candidate shows:
- Excellent oral and written English and German (to at least level C1 CEFR*)
- Proven experience in a similar role, supporting a senior leader including diary management
- Strong team player with excellent communication skills
- Strong organisational and delivery skills and experience managing projects
- Understanding and ability to develop and deliver policy objectives
- Excellent interpersonal skills with the ability to develop professional relationships across all levels
- Good time management and organisational skills with the ability to prioritise tasks
- Ability to work well on own initiative, under pressure and to juggle multiple priorities effectively
- Proficient user of applications such as Word, PowerPoint and Excel
Don’t miss out on this fantastic opportunity!
For further details on this vacancy and information on how to apply, please follow the link.